Remote Volunteer Administrative Support Specialist Job October 2025

As a Volunteer Administrative Support Specialist, you will be a vital part of our core team, ensuring our administrative operations run smoothly. Working directly with the Founder/CEO, your key responsibilities will include:

• Assisting with day-to-day administrative and project coordination tasks.
• Maintaining organized records, files, and shared documents across multiple departments.
• Drafting, formatting, and editing letters, forms, and internal/external communications.
• Assisting with meeting preparation, scheduling, and sending reminders for deadlines.
• Recording detailed meeting notes and tracking follow-up actions.
• Coordinating team communication to ensure consistent updates are shared.
• Supporting onboarding processes and document organization for new volunteers and staff.
• Assisting other departments with data entry, organization, and reporting as needed.
• Identifying opportunities to improve workflow and communication efficiency within the organization.

This role is primarily digital, focusing on effective communication, meticulous documentation, and consistent follow-through.

We are looking for a dependable, self-motivated individual eager to contribute their skills to a good cause. Ideal candidates will possess:

• Strong organizational and time-management skills with a knack for creating order.
• Proficiency in Microsoft Word, Excel, and Google Workspace tools (Docs, Sheets, Drive).
• Excellent written communication skills, with an eye for detail and accuracy.
• High attention to detail and accuracy in all tasks.
• Ability to comfortably handle multiple small tasks at once and prioritize effectively.
• Professional demeanor and the ability to exercise discretion with confidential information.
• Prior administrative, office support, or receptionist experience is preferred but not required.

**Who Can Volunteer:** We welcome individuals who can freely donate their time in exchange for valuable experience, mentorship, resume credit, and a letter of recommendation. Due to U.S. labor laws, we can only accept volunteers who are legally allowed to donate their time in the United States without sponsorship. Please note, this is not an internship.

Ready to make a difference? To apply for this fulfilling volunteer role, please click the “Apply Now” button below. In the application form, you will be asked to provide your resume and a brief note explaining your interest. Only applicants who demonstrate genuine attention to detail and thoughtfulness in their application will be considered.

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Q1: What is the application deadline for this position?
The closing date for applications is **November 29, 2025**. We encourage you to apply as soon as possible.

Q2: Is this a paid position?
This is a **volunteer** position and is unpaid at this time. However, there is potential for future paid roles as the organization achieves funding milestones, for committed and high-performing team members.

Q3: What is the expected time commitment for this role?
We are looking for a commitment of **5-10 hours per week**, with a flexible remote schedule to accommodate your availability.

Q4: Is this a remote position?
Yes, this is a **fully remote** position, allowing you to contribute from anywhere in the United States, although it’s associated with Virginia Beach, VA for organizational purposes.

Q5: What benefits will I gain as a volunteer?
Volunteers gain hands-on experience supporting executive leadership, mentorship in professional operations and communication, resume credit, a letter of recommendation, and future growth potential within our team.