Remote Administrative Assistant Job Weight Loss Wellness October 2025

As an Administrative Assistant at Weight Loss Wellness, you will play a vital role in supporting our team and patients. Your key responsibilities will include:

• Monitoring and responding to patient messages and administrative requests promptly.
• Managing scheduling, confirming appointments, and updating calendars for clinical staff.
• Assisting with patient onboarding, including sending and tracking intake forms and consents.
• Accurately updating patient records and documentation within our electronic health record (EHR) system.
• Handling basic billing and payment tracking tasks with precision.
• Communicating professionally with patients, providers, and team members via email, chat, and phone.
• Supporting special projects and other administrative needs as assigned to ensure smooth operations.

We are looking for a highly organized and communicative individual with a passion for wellness. Essential qualifications include:

• At least 1 year of administrative, scheduling, or customer service experience (healthcare or telehealth experience is preferred).
• Excellent written and verbal communication skills, with a keen eye for detail.
• Highly organized and adept at managing multiple tasks efficiently.
• Tech-savvy and comfortable with learning and utilizing new software platforms.
• A reliable internet connection and a quiet, professional remote workspace.
• Ability to be responsive and available for short tasks throughout the business day.

Preferred skills that will help you excel in this role include:

• Experience with telehealth platforms or electronic health record (EHR) systems.
• Familiarity with HIPAA regulations and patient confidentiality best practices.
• Basic knowledge of weight loss, general wellness, or healthcare terminology.

To apply for this rewarding part-time, remote position, please click the “Apply Now” button below. In the application form, please highlight your relevant administrative experience, any familiarity you have with telehealth or wellness environments, and why you believe you’d be a great fit for supporting patient experiences at Weight Loss Wellness. We are eager to review your application!

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Q1: What is the application deadline for this Administrative Assistant Job?
The closing date for applications is November 16, 2025. We recommend submitting your application well before this date.

Q2: Is this a remote or in-office position?
This is a fully remote position, allowing you to work from anywhere with a reliable internet connection.

Q3: What is the expected weekly time commitment for this role?
This is a part-time position requiring approximately 15-20 hours per week, with flexible availability during business hours.

Q4: What kind of experience is preferred for this role?
We prefer candidates with administrative, scheduling, or customer service experience, especially within healthcare, telehealth, or weight loss wellness environments.