Virtual Administrative Support Job October 2025

As a Virtual Assistant at Protosva, you will be instrumental in ensuring the smooth daily operation of our administrative functions. Your responsibilities will include:

• Providing comprehensive administrative support, including meticulous calendar management and efficient appointment scheduling.
• Handling customer inquiries with professionalism and delivering exceptional customer service.
• Executing precise data entry tasks, maintaining utmost accuracy and attention to detail.
• Assisting with bookkeeping and fundamental accounting tasks using QuickBooks.
• Maintaining impeccably organized filing systems for rapid document retrieval.
• Thoroughly proofreading documents to ensure clarity, correctness, and professional polish.
• Leveraging Microsoft Office and Google Workspace for effective document creation and management.
• Operating multi-line phone systems with exemplary phone etiquette (if needed for client interactions).
• Collaborating proactively with team members to identify and implement process improvements and enhance overall efficiency.

We are searching for a highly motivated and detail-oriented individual who can thrive in a remote, fast-paced environment. Key qualifications include:

• Proficiency in essential software, including QuickBooks, Microsoft Office Suite, and Google Workspace.
• Demonstrated strong organizational skills with a proven ability to manage and prioritize multiple tasks simultaneously.
• Excellent typing skills, coupled with meticulous attention to detail for data entry and systematic filing.
• Bilingual abilities are considered a significant asset, enhancing communication with our diverse client base.
• Previous experience as a dental or medical receptionist, or in a similar clerical role with a focus on office management, is highly advantageous.
• Strong customer support skills, consistently ensuring high client satisfaction.
• Proven effective time management skills to efficiently prioritize and complete tasks.
• Experience as a personal assistant is beneficial, particularly for managing executive-level administrative duties.

To apply for this role, please click the button below. In the application form, please tell us about your relevant administrative and organizational experience, and why you believe you’d be an excellent fit for a remote Virtual Assistant role at Protosva. We look forward to reviewing your application.

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Q1: What is the application deadline for the Virtual Assistant position?
The closing date for applications is November 23, 2025. We recommend submitting your application well before this date.

Q2: Is this a remote position or is office presence required?
This is a fully remote position, allowing you to work from anywhere with a stable internet connection.

Q3: What are the expected working hours for this role?
This role offers flexibility for both Part-time (20-40 hours/week) and Full-time engagements, depending on your availability and our needs.

Q4: What key software skills are required for this Virtual Assistant Job?
Candidates should be proficient in QuickBooks, Microsoft Office Suite, and Google Workspace, along with strong typing and organizational skills.

Q5: Is bilingual ability a strict requirement for this role?
No, bilingual abilities are a significant plus for effective communication with diverse clients, but not a strict requirement for this position.